AIA Policies & Procedures Manual

Foundation & Basis for Policies & Procedures
Fiscal Accountability
What is Athletic Director Accountable For?
Fiscal In-Service Modules Registration Directions
Finance & Operation Team Contact Info
Annotated Web Page

Committees

Committees - Conference, Appointments, Qualifications
Committee Nomination Form
Conflict of Interest - Policy
Conflict of Interest - Form
Expense Reimbursement Policy
AIA Universal Reimbursement Form
Travel Reimbursement Policy
ADA Compliance
Whistle Blower Policy

Membership

Annual Membership Letter
Invoicing Schedule
Service Charge Grid
Admin Service Charge Display
AIAAA
Article 9 - Finances

RefPay

Part I- AIA Admin 
RefPay / ArbiterPay - Funding & Invoice Process
RefPay AIA Dashboard Display
RefPay Insufficient Funds Service Charge Notice
AZ Attorney General's Office RefPay Approval

Part II - Arbiter.com Access
RefPay / ArbiterPay Log In & Password Reset
How to Retrieve RefPay Data - Report Sequence 
Are you a New AD or Veteran AD to New School?

Tournament Hosting Procedures

PRE-Event Process

Tournament Pricing and Information
Contracts, Sponsorships, Programs, Concessions
Unmanned Aerial Systems
AIA Passes & Media Credentials
Anyone Can Save A Life Policy
Ticketing - GoFan Digital Only
Budget Process 

 

PRE-Event FORMS

Emergency Action Plan
AIA Pass Sign-in Sheet
AIA Approved Media for Pass Gates
Budgets
W-9 required for NEW Police Officers

 

GoFan Instructions and Redemption:

GoFan Purchase & Redemption INSTRUCTIONS
GoFan Purchase Screen Shot Sequence 
GoFan Redemption Screen Shot
GoFan QR CODE - PRINTABLE

 

POST-Event Process

TIER - Tournament Income Expense Report - Process
TIER - Tournament Income Expense Report - Summary Check List
Deposit Slip - Removed Notice
Employee Compensation Charts

 

POST-Event FORMS:

TIER
Deposit Slip - Removed Notice
 

ATHLETIC TRAINERS:

2021-22 QMP Protocol
AT-QMP Reminder Notice
Athletic Trainer Recruitment Flyer

Tournament Employees

Tournament Employee Hiring Process
I-9 Acceptable Documents List
FAQ - Tournament Employees

EMPLOYEE FORMS:

Employee Forms - I-9, W-4, A-4- All 4 pages must be submitted for all new employees
Change of Address